Fundraising for your trip

Congratulations! You’ve decided you’re going on a school tour or educational trip, you know where you are going on tour, now it’s time to make that dream tour a reality!

Students (and teachers) are excited, the dream is firmly in everyone’s minds, everyone knows that the trip will be fun and educational, but one of the most important stages of the planning for your tour can often seem the most difficult: fundraising.

At Haka Educational Tours, we’ve seen many schools and universities fundraise for their tours, so we’ve compiled the best tips, tricks and creative hacks, coupled with more traditional fundraising ideas, to help ensure that your dream trip becomes a reality.

Brainstorm and Discuss Ideas

It may be tempting to just jump right in and do as many fundraising events as possible in as short a time as possible, but we recommend writing down your ideas and formulating an overarching fundraising plan of attack as a first step. By sitting down as a group and discussing ideas, you can develop a comprehensive plan that wouldn’t come together by simply trying different ideas as they come to mind – which could have a huge financial impact on your end goal.

And at this stage, no idea is too silly or large!

Defining Fundraising Goals & Roles

Now you’ve got some novel ideas down on paper (or on digital spreadsheet!), it’s important to action them. What amount do you need to rasie for your school trip? Which resources do you have immediately at hand? Who’s the driving force for each income stream? Creating a fundraising committee will allow for roles to be assigned, timelines to be kept to, and more importantly, action to take place!

Fundraising Ideas

The ideas and opportunities are based on the imagination, and therefore almost endless! Below are a few potential ideas to get you going:

EVENTS Utilise your skills in this department. Is your subject focused on sports? Then maybe a Year versus Year football game. Is your group musically driven? Then how about a fundraising performance (three of our China-bound hopefuls from a Central Otago school hosted a concert in order to raise funds). Are you raising money individually? Then how about a community car wash? Whichever you decide on, remember; the committee is there for a reason. You then need to organise these events, make sure people know about them (use social media and don’t forget flyers and school newsletters!), collect the money, etc. Planned well, these events can bring in huge amounts for your trip!

UTILISE YOUR NETWORK Are you a teacher with links to other schools? Invite them along! Are you a parent who’s well connected in the local business community? Reach out and see what they could contribute! Are you a student who’s more well connected on social media than both of the above?! Then get your invites out to your mates! Whatever network you have, little or large, will make a great difference to the overall target. All it takes is one of them to help you reach your final goal. You can also ask us to help promote your fundraising efforts for your Haka Educational Tours organised trip!

SPONSORSHIP Do as local sports teams do and seek sponsorships from local businesses to help generate the required money to run. The brand exposure it provides to businesses is fantastic, as being associated with helping students is a positive reflection of their impact in the community. On top of this, they’ll no doubt feature in the local papers, school newsletters, websites and more for it, of which it then enhances not only reputation, but the potential of new business from elsewhere. Peterhouse Boys school who embarked on a 2016 NZ Rugby Tour created a small magazine dedicated specifically to the trip. They raised funds from businesses who made use of the advertising space, and it was a great success! They had this to say about the fundraising success of their tour magazine: “a brilliant money spinner! The itinerary is put in, plus all the potential players that may or may not be going on tour depending on their enthusiasm and dedication during the term. Then a write up of the country that they are going to. School rugby statistics, etc. The advertisers pay, and then you can charge a dollar or two per magazine as well.”

CREATE THINGS TO SELL Those gifted with creative flair can make some money with their skills and talents. This doesn’t have to be your typical lemonade stand sale, sausage sizzle, pancake stall or car washing days (although they’re all fantastic ways to fundriase!), but something that utilises your talents. Here are a few ideas for things to create and sell: greeting cards, cartoon portraits, beautifully iced cakes, pot plant terrariums, woven flax products, knitted scarves, natural soaps, themed t-shirts, handmade jewellery – there are so many items to create and sell so make the process fun and create what you know and enjoy making!

CROWDFUNDING Modern technology provides so many ways to share your fundraising efforts online. Making the most of the idea that if everyone gave a little, you’d have a lot, manke use of online platforms to encourage the public to make a contribution toward your goal. Some crowdfunding platforms used in NZ include PledgeMe, GoFundMe and Boosted, so take a few minutes to explore which options would help your Fundraising quest.

Identifying Additional Opportunities

Think of other ways you can make your Fundraising efforts go the extra mile. If you’re selling tickets to a fundraising rugby game between the years 11 and 12, think of how else can you extend that opportunity. How about utilise the school’s network for some prizes and host a raffle with tickets sold during the game, and prizes drawn after? You could also buy snacks (or make popcorn!) in bulk and sell to the spectators.

You’ve come up with some great ideas, now it’s time to get your committee moving and shaking!

It’s certainly not easy and it’s not necessarily quick. But it can definitely be fun! Remember your end goal and make the most of what you’re good at. This is where the overarching plan comes in. Set goals, set roles, set plans, action them and report back to your team regularly to see how it’s all going. Soon enough you’ll be on your trip and all of this hard work will seem so easy!

Want more tips and ideas? Check out our ultimate guide to fundraising infographic!